Each Managerial function is an exercise contributing individually to coordination. In the absence of co-ordination, administration will not be possible. Co-ordination is an all-inclusive concept. James D. Mooney considers coordination as the first principle of the organization. There are many variations in these functions which may create problems in the establishment of co-ordination. The coordination concept is an interdisciplinary subject and there are the two primary Effective co-ordination of programmes tasks and functions of various departments of an organisation will be an inbuilt control technique, which takes care of effective implementation of plans. Coordination is the force that binds all the other functions of management. 10. There should be a proper delegation of authority and responsibility at all levels of management. In this situation, levels of authority are super-imposed upon each other, and the activities assigned to the several levels must be coordinated. Co-ordination not improves the morale and job satisfaction of employees and improves the efficiency of operations. Lack of cooperation on account of jealousy. The manager brings about this process as he performs the basic managerial functions of planning, organising, staffing, directing and controlling. The staffing function can also help in proper co-ordination. It is however the essence of management for achieving harmony among individual efforts towards the accomplishment of group goals. When all the functions are carried out properly then co-ordination will come by itself. Therefore, the inter-relationship between the purchasing department and production department as well as the sales department demands the establishment of coordination. (c) To complete the various activities of the enterprise as per planned schedule. Attaining Coordination 17. By coordination, we mean a process, used by the management to synchronise various activities in the organisation. Everything you need to know about coordination. Welcome to EconomicsDiscussion.net! The objectives of the organisation must be understood by the individuals. When a manager directs his subordinates he will be co-ordinating their work. According to McFarland “if job satisfaction are present, executives will tend to remain longer with the company. (iv) In directing function, co-ordination is required between superior and subordinate, between orders, instructions, guidelines, etc. Coordination refers to balancing, timing and integrating activities in an organization. Coordination is the function of management which ensures that different departments and groups work in sync. To resolve conflicts by domination leaves one party the victor and the other vanquished. Variation in Managerial Functions – Managerial functions are not static and constant. v. It is required in group efforts and not in individual effort. An organisation is people. In an organization, all the departments must operate in an integrated manner so that the organizational goals are duly achieved. concepts cleared in less than 3 steps. The entire organizational activities should be properly divided department wise and section wise. TOS4. Definitions of coordination present the … A manager has to perform five interrelated functions in the process of managing an organization, which is s system made up of different inter linked and interdependent subsystems. ‘The first level criticism of socialism is that private property in the means of production is a necessary condition for the coordination of economic activity.’ ‘He also will be involved in statewide coordination of precision agriculture activities.’ Meaning and definition of co-ordination: ii. 4. They are assigned on the basis of their specialisation. By joining different units and sections into one, co-ordination ensures stability and development of an organisation and make executive to see organisation as a whole. Every forecast is not cent percent perfect and accurate, due to some natural calamities like heavy rains, floods, droughts, earth quakes and certain abnormal changes in the behaviour of individuals and groups in organisation. However, the management can always make special efforts to improve it. Other methods like reports, procedures, bulletins, etc., can also be used properly. Coordination becomes difficult due to differences in the attitudes and working styles of personnel. According to Mary Parker Follett, “the First test of a business administration should be whether you have a business with all its parts so co-ordinated, so moving together in their closely knit and adjusting activities, so linking, inter-locking, interrelating, that they make a working unit that is not a congenic of separate pieces, but a functional whole or integrated unit.”. Share Your PDF File Organization management gives a sense of direction to the employees. 3. 3. planning, directing, organising, controlling, staffing, leading, etc. Before publishing your Articles on this site, please read the following pages: 1. Large number of employees work in big business organisation. This means human relations, and good human relations “pay off” through cooperative coordination. The quality of co­ordination is the crucial factor in the survival of an organisation. i. Co-ordination is not a separate function but the very essence of management. Horizontal coordination refers to coordination between horizontal departments on the same level in the managerial hierarchy. Vertical coordination takes place between the various links of the different levels of the organisational unit. Harmonized Policies and Practices – Policies, procedure and rules serve as guidelines for decision- making in a constant manner. Modern organisations depend upon specia­lisation of functions and activities delegated to different participating individuals. There would not be any misunderstanding among employees across the cadre. Henry Fayol, “To co-ordinate is to harmonise all the activities of a person in order to facilitate its working and its success.” Co-ordination is necessary to enable It is the force that links all the other functions performed by the management, i.e. ADVERTISEMENTS: It is “the process of integrating the objectives and activities of the separate units (departments or functional areas) of an organisation in order to achieve organisational goals efficiently.”. 5. For example, to ensure harmonious functioning of the organisation, it is essential that the functions of purchasing, designing, production and sales departments are co-ordinated. The subordinates must get proper information at the right time for enabling them to co-ordinate their work. 6. Co-ordination suffers due to following limitations: 1. If these are not available then co-ordination cannot be established in the activities of the enterprise. These create obstacles in successful co-ordination. According to McFarland “if job satisfaction are present, executives will tend to remain longer with the company. Sound Organisational Structure – Sound organisational structure are also known as a technique of the coordination. Coordination is the essence of management or manager ship, for the achievement of harmony of individual effort towards the accomplish­ment of group goals is the purpose of management. a person to improve his functions. Party politics, desire for self-importance, dual superiors, lack of unity of command, lack of co-ordination, defective control are some other constraints in effective co-ordination. It is the responsibility of every manager in the organization. Lack of Infrastructure Facilities – Co-ordination requires some infrastructure facilities like effective leadership. The word is derived from the Greek word organon, which means tool or instrument, musical instrument, and organ ii. 6. Diversified and specialised activities under the principle of division of labour leading to an extreme specialisation, demand special attention to co-ordination. The objective of coordination is to facilitate accomplishment of overall objectives. Well-defined policies and procedures should also be introduced so everyone has a transparent perspective of … iii. It is present in all the functions. Problems 18. The managers across the level have to consciously exercise co-ordination. It is a key of all managerial functions. – Limitations: Lack of Administrative Capability, Diversification in Managerial Qualities, Variations in Managerial Functions and a Few Others, Coordination: Meaning, Definitions, Need, Objectives, Features, Importance, Principles, Advantages and Disadvantages, Coordination – Meaning and Definitions Provided by Newman, Henry Fayol, Ordway Tead, George Terry, Koontz and O’Donnell, Coordination – Importance: Views of Henry Fayol, James D. Mooney, Ralph C. Davis, George R. Terry and Theo Haimann, Coordination – Effective Co-Ordination Principles, Coordination – The Essence of Management, Coordination – Steps for Effective Coordination, Coordination – Techniques: Clearly Defined Goals, Cooperation, Harmonized Policies and Practices, Sound Organizational Structure, Managerial Hierarchy and a Few Others, Coordination – Coordination and Managerial Function: Planning, Organizing, Directing, Staffing and Control, Coordination – Problems Encountered in Achieving Co-Ordination: Conflict of Objectives, The Growing Size, Undefined Authority, Empire Building Tendencies and a Few Others, Coordination – Advantages: Higher Efficiency and Economy, Good Human Relations, Unity of Direction, Quintessence of Management and Organisational Effectiveness, Coordination – Limitations: Lack of Administrative Capability, Diversification in Managerial Qualities, Variations in Managerial Functions and a Few Others, Problems Encountered in Achieving Coordination. Therefore, with the help of coordination an organization can achieve its objectives easily and quickly. Objectives may overlap. This may lead to confusion and chaos in the organization. Thus, Terry and Theo Haimann are not in favour of regarding coordination as a separate function of management. Coordination helps to minimize the conflicts, rivalries, wastages, delays and other organizational problems. George R. Terry and Theo Haimann consider coordination as a permeating function of management passing through the managerial functions of planning, organizing, staffing, directing and controlling. An effective communication should be in place. 4. 5. In fact, coordination is the first principle of organisa­tion as it expresses the principle of organisation in to. This happens because through coordination, duplication of efforts is prevented and the time and energy thus saved are better utilized in more creative tasks. Employees of each department perform their duties with a view to achieving common objectives collectively. We have subsequently discussed the techniques of achieving internal coordination in an organization. This empire building tendency makes co-ordination difficult. This is due to well defined authorities and responsibilities. Everybody should be free to express his option. Before finalising the plan, mutual consultation among he concerned people will facilitate the smooth implementation of the plan. Our experts are available 24x7. In the face of disruptive forces co-ordination helps to ensure unity of action. He should ensure the right number of executives in various positions for proper performance of their functions. Static project interfaces should be kept clearly defined through the life of the project. If production manager is to plan for his development then it will be better to consult purchase manager, personnel manager, finance manager, sales manager also. A force that binds all the other functions of management. In short, it is the essence of management. It is accomplished by means of planning, organising, actuating and controlling.” The aim of co-ordination is to achieve better results and this may be done in different ways. Horizontal coordination, on the other hand, is coordination between different departments at the same level in a chain of command. Skilled workers are to be rewarded adequately. Therefore, they need to coordinate effectively to ensure that they work in a harmonious manner. Koontz and O’Donnell, “It seems more accurate to regard co-ordination as the essence of managership for achievement of harmony of individual efforts towards the accomplishment of group goals is the purpose of management. When a manager groups and assigns various activities to subordinates, the thought of coordination will be upper most in his mind, the related activities are placed together to avoid delays and confusion. This vertical coordination is secured by delegated authority, together with the means and manner of directing, supervising and controlling. Each of the managerial functions is an exercise in co-ordination.” Managerial functions are related to co­ordination. Therefore, there is unity of action among the employees, groups, and departments. Co-Ordination Needed to Perform all Functions: Managerial functions are performed in a better way with the help of co-ordination. Disclaimer Copyright, Share Your Knowledge Sometimes it is considered as a separate function of management. Contact among the three functional managers at an earlier stage would have made it possible to know whether the order could be executed. Meaning and Definitions Provided by Newman, Henry Fayol, Ordway Tead, George Terry, Koontz and O’Donnell, Henry Fayol, “To co-ordinate is to harmonise all the activities of a person in order to facilitate its working and its success.” Co-ordination is necessary to enable, Coordination – Objectives: Reconciliation of Goals, Total Accomplishment, Economy and Efficiency, Good Personal Relations, Retention of Managerial and Other Personnel. Organization management enables the optimum use of resources through meticulous planning and control at the workplace. In this article, we will talk about the concept and features of coordination. Coordination is an important aspect of any group effort. Similar problem arises between functional managers at the same levels. It is a process by which the manager achieves harmonious group effort and unity of action in the pursuit of a common purpose. Without co-ordination, working cannot be harmonised. The whole or entire activities of the organisation should be divided department-wise or section-wise according to the size of the organisation. Or, even if they can be produced, the suitable raw material may not be available. There may be instances when performance of subordinates is not up to the mark or it is not in the direction in which it should have been. The exercise of each managerial function involves co- ordination. According to Mary Follett, planning stage is the ideal time to bring about co-ordination and they must see to it that various plans are properly interrelated. Good Human Relations: Besides promoting the efficiency of operations, coordination improves the morale and job satisfaction of employees. The basic function of coordination in an enterprise is the same as that of an orchestra conductor who directs the activities of the orchestra party in such a manner that it produces harmony in music. 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